CodeBook – Manager License – Windows

Keeping Things Secure!

 

 

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Overview

The CodeBook Manager License is the Manager application for the SCSC CodeBook System.
Manager users can create CodeBooks, and they can:

  • Create and edit messages

  • Encrypt outgoing messages

  • Decrypt incoming messages

  • Read messages from authorized CodeBooks created by other Managers and shared with them.

Key CodeBook Terms

CodeBook

A CodeBook encrypts messages using a proprietary encryption algorithm.
Without the correct CodeBook, message contents cannot be decrypted or read by unauthorized parties.

Group

A Group is the name assigned to a CodeBook. It identifies the team or purpose associated with that CodeBook.

Examples:

  • sales – Sales Team

  • _mark – Marketing

  • team1 – Project Group

Group Name Requirements:

  • Exactly five (5) characters

  • Letters and/or numbers only

Installation (Windows)

  1. Download CodeBook-Setup-V<CURRENTVNUMBER>.zip

  2. Rename the file to:
    CodeBook-Setup-V<CURRENTVNUMBER>.exe

  3. Right-click the file and select Run as Administrator

Administrator access is required only for the initial installation.
Normal operation does not require elevated privileges.

First Launch Options

Upon first launch, select one of the following:

  • Run in Demo Mode (15 days)

  • Register with a Manager License

Manager Main Menu

The Client/User version displays the following menu options:

The CodeBook System V5.2
Manager – <YourName>
Create Message
Encrypt Message
Decrypt Incoming Message
Create New CodeBook
Export CodeBook
System Maintenance
Close

Creating a Message

To compose a new outgoing message:

  1. Select Create Message.

  2. The message editor opens, allowing you to type your message.

  3. When finished, click Save Message.

Your message is now ready for encryption.

Encrypting a Message

  1. Select Encrypt Message.

  2. Choose the CodeBook to use for encryption.

  3. Click Encrypt.

The encrypted message is saved as:

YYYYMMDDHHMM.emsg
Important Notes

  • The encrypted file remains until manually deleted.

  • The unencrypted source file is deleted after encryption.

  • Until encrypted, the message remains readable on your system.

⚠ Security Warning:
Always encrypt messages immediately after writing to minimize exposure risk.

Decrypting a Message

  1. Save the incoming .emsg file to your Downloads directory.

  2. Select Decrypt Message.

  3. Either:

    • Choose the file from the list, or

    • Click the + icon and browse to the Downloads folder.

The decrypted message opens in the app read screen.

  • When read screen is closed, the temporary decrypted file is automatically deleted.

  • The encrypted .emsg file remains intact.

Create New CodeBook

  1. Click on Create New CodeBook
  2. Click on Create New
  3. Follow the prompts and save your work.

Export a CodeBook

    1. Click on the Export CodeBook
    2. Click on the CodeBook Group you wish to export
    3. Click on Export
    4. The file CodeBook.zip is saved to your Downloads directory.
    5. Email the CodeBook.zip file to your team mate(s) that need it, place it on an USB drive or otherwise transfer it to the right people.⚠ Security Warning:

⚠ Security Warning:
Always remove the CodeBook.zip file immediately after sending it to the right people to minimize exposure risk.

Importing CodeBooks

When another Manager sends you a CodeBook (CodeBook.zip):

  1. Save the file to your Downloads directory.

  2. Open CodeBook and select System Maintenance.

  3. Select Manage CodeBooks.

  4. Click Import on the bottom bar.

  5. Select CodeBook.zip from the Downloads folder.

System Maintenance

The System Maintenance menu provides the following options:

  • Change Password

  • Delete Encrypted Messages

  • Manage CodeBooks

Use this menu to maintain system security and remove old encrypted files as needed.